The Club operates as a self-governed, non-profit corporation, non-discriminatory recreational organization under the jurisdiction of the City of Toronto and abides by the Toronto Parks, Forestry and Recreation Department Tennis Club Operating Regulations. The Club is run by a volunteer Board of Directors, and has a set of by-laws that govern the structure and operations of the Board.

OUR ANTI-HARASSMENT POLICY

North York Tennis Club committed to providing a friendly social and inclusive tennis environment, where any type of discriminatory or harassing behaviour will not be tolerated. Examples of such behaviour include:

• Bullying
• Verbal abuse; yelling; demeaning, humiliating or embarrassing jokes; obscene gestures
• Threats or intimidation
• Physical abuse or threats of physical abuse
• Unwanted physical contact
• Circulating, in any form, offensive materials such as pictures or jokes
• Any comments or actions that are known, or should be reasonably known, to be unwelcome
• Any type of discrimination based on: race, colour, ethnic origin, creed, sexual orientation, gender identity, disability, family status, or any   other prohibited grounds under the Human Rights and any other applicable legislation
• Retaliation or threats of retaliation for reporting this type of behaviour

This policy applies to all activities on the NYTC premises as well as any activities organized by the NYTC outside of the Club premises, such as tennis matches, try-outs or any social events. It applies to all members, employees, volunteers and guests. Members who invite guests, in accordance with the NYTC guest policy, are responsible for their guests’ behaviour.

Any incidents of discriminatory, harassing or abusive behaviour should be reported to the NYTC President, and will be investigated in accordance with the NYTC Complaint Resolution Process. Should the investigation conclude that the person acted in violation of this policy, the Board will take a disciplinary action that may include: a written warning; suspension or termination of membership; termination of employment; or loss of guest privileges. Each case will be handled individually.

Should the President be the subject of the allegation, the complaint should be submitted either to the Vice President or the Secretary of the Board.  

NYTC COMPLAINT RESOLUTION PROCESS

• Any complaints must be submitted in writing or emailed to the President
• The President will confirm the receipt of the complaint, and will advise the complainant of the next steps
• The President will address the complaint himself/herself, or will appoint another board member(s) to do so
• The board member(s) assigned to deal with the complaint will review the complaint to determine whether it can be resolved through a discussion with the complainant, or whether it warrants an investigation
• The investigation may include an interview with the complainant, any persons named in the complaint, or potential witnesses
• The board member(s) will provide his/her recommendation on the resolution of the complaint to the Board for approval
• Any resolution of the complaint that involves discipline, such as a warning letter or suspension, will require approval of at least 2/3 of the board members
• The Board will make all reasonable efforts to ensure that the process is completed in a timely and fair manner, and that all information is kept confidential to the fullest extent possible
• The Board will inform the complainant and any relevant parties of the outcome in writing or email